The Administrative Assistant reports directly to the Dean of the School of Education. Specifically, the Administrative Assistant provides specialized support to candidates in initial certification and advanced programs. He/she also provides administrative support to the faculty in the School of Education
Essential Duties and Responsibilities:
Serves as the administrative assistant for elementary and secondary students in the traditional undergraduate program:
- Supports the Chair of Education to ensure timely and effective advising of traditional undergraduates.
- Post syllabi on Shared Network in the required format.
- Manages course grading, incompletes, and grade changes.
- Maintains, updates and audits applicant/student database information.
- Prepares admittance, provisional, and rejection letters.
- Verifies traditional undergraduate GPAs every semester.
- Verifies program completion for MAP statement of traditional undergraduates.
- Maintains the employment database.
Supports Professional Development School Responsibilities:
- Processes all PDS vouchers.
- Processes all mentor certificates.
Manages School of Education Course Schedule:
- Collaborate with the Chair of Education to complete the School of Education schedule and all revisions.
- Regularly verify that the live schedule in Jenzabar is accurate for School of Education courses.
Provides technical assistance in the administration and management of projects for the School of Education:
- Manage alumni giving in Slate.
- Attends Leadership Team Meetings.
- Collaborates with the Chair of Education to assign advisors and compile comprehensive advisee lists.
- Assists with office records.
Provides support for IDT, Reading, and Applied Behavior Program Admissions:
- Supports directors of advanced programs in IDT, Reading, and Applied Behavior in scheduling and revisions.
- Manages updates and audits the applicant database.
- Verifies candidate GPAs every semester.
Job Requirements: Education, Experience and Skills:
The appointed individual will:
- Have a high School diploma and prior experience as a secretary or administrative assistant.
- Demonstrate effective problem-solving skills, flexibility, and the ability to work toward and meet deadlines despite multiple interruptions.
- Work independently and for multiple people.
- Know about all the school offerings.
- Be knowledgeable in technology- based office management tools, such as Microsoft Office, Outlook, Publisher, Access, as well as Jenzabar EX 2.0. Registration, Admission, and Advising Modules, Scanner, Printer, Facsimile, Photo-Copier, Digital Camera, Multi-Line Telephone.
- Project a professional demeanor and appearance, as he/she is often the first point of contact for others to the School of Education.
- Have strong customer service skills to communicate with prospective students, troubled candidates, parents, and faculty.
- Have well-developed organizational and problem-solving skills.
Salary/Hours/Benefits:
Minimum Pay Rate: $16.50-$17.34/hour
Part Time - 20hrs per week
(compensation depending on experience, education, and qualifications)
- Holiday and sick leave benefits.
- Tuition remission for graduate and undergraduate classes at Mount St. Mary’s University.
- PNC Sports Complex (ARCC) Membership Benefits.